Weston Office Solutions Ltd T/a Iconic Offices (herein referred to as Iconic or Iconic Offices) - Terms and Conditions
1. GENERAL TERMS
This Agreement
1.1
Nature of this agreement: This License Agreement is personal to the Parties hereto and is strictly not assignable by the Licensee and the Licensee shall not share or part with possession of this agreement or any part thereof. Iconic and this agreement gives the Licensee no legal or equitable interest in the property, other than the right to share the facilities within the building with Iconic Offices and any other entities appointed and authorised by Iconic Offices.
1.2
(The) Licensee unreservedly confirms that it did not rely upon any warranty or representation made by Iconic Offices in entering this agreement except those that are expressly set out in this agreement.
1.3
Where the Licensee comprises of more than one individual such individuals shall be jointly and severally liable to observe and perform the licensee’s obligations under this License Agreement.
1.4
Comply with House Rules: It is a condition of the within Agreement that the Licensee is subject to full compliance and adherence to all House Rules imposed by Iconic. A copy of said House Rules has been furnished to the Licensee before entering into this Agreement.
By execution hereof, the Licensee agrees to fully comply with the terms of said House Rules. Iconic reserves the right to amend said House Rules from time to time and will furnish a copy of the newly amended document to the Licensee. Licensee(s) and all authorised and appointed employees, agents, servants, and invitees must always comply with all applicable House Rules.
1.5
Communication with employees and Iconic Offices: While this agreement is in force and for a period of six months after it ends, neither Iconic nor the Licensee may knowingly solicit or offer employment to any of the other’s staff employed in the Building or by Iconic. This obligation applies to any employee employed at the Building up to that employee’s termination of employment, and for three months thereafter. Nothing in this clause shall prevent either party from employing an individual who responds in good faith and independently to an advertisement, which is made to the public at large.
1.6
Anti-competitive behaviour: The Licensee shall not at any time from the date on which the License commences to the expiry of 12 (twelve) months after the end date of the License, solicit, entice away any existing Licensee from the Licensor. If the Licensee engages in any behaviour which results in an existing Licensee of the Licensor to terminate their License, the Licensee agrees to pay a sum equivalent to 6 (six) months License fees of the current License fees payable by that Licensee.
1.7
Confidentiality: The terms of this agreement are confidential. Neither Iconic Offices nor the Licensee must disclose them without the other’s consent unless required to do so by law or an official authority. This obligation continues after this agreement ends.
1.8
Applicable law: This agreement is interpreted and enforced in accordance with Irish laws. Iconic Offices and the Licensee both accept the exclusive jurisdiction of the courts of such jurisdiction. If any provision of these terms and conditions is held void or unenforceable under the applicable law, the other provisions shall remain in force.
Terms & conditions
1.1
Payment must be received in full at the time of booking, however if the Client cancels the booking the Client will be eligible for a refund in accordance with our cancellation policy.
USE OF THE DAY OFFICE
2.1
The Client may only have access to the designated workspace and communal areas during the specific hours and date stated within the booking.
2.2
The Client agrees that this Agreement does not constitute a lease or sublease but is only a licence to use the workspace and the Client shall not make any claim of tenancy in respect of the workspace and acknowledges that the use of the Day Office is non-transferrable in nature.
2.3
The Client shall not have the right of possession or occupation of the premises and shall only have a limited right to use the premises for businesses purpose within the time limits as mentioned and subject to payment of fees.
2.4
The Client agrees to abide by any terms and policies set by Iconic Offices in respect of the Client’s use of the Day Office or the premises in which the Day Office is situated or of equipment provided by Iconic Offices.
2.5
The Client agrees to only use the Day Office for the purposes for which it is intended and to leave it in the condition in which the Client found it.
2.6
Damage to any furniture or equipment will be charged to the Client.
2.7
Subletting of the Dat Office is not permitted.
2.8
Printing and administrative services are available upon request at an additional fee.
2.9
All members and guests have the right to quiet enjoyment and any behaviour that breaches this will not be condoned. The Client will not defame, abuse, harass, stalk, threaten or otherwise violate the legal rights of others. It is understood that noise levels must be kept to a minimum is respect of other Iconic Offices coworking members and staff.
2.10
Kitchen Amenities / Beverage: allows the Client access to self-service coffee and tea and where available breakfast items. All beverage and breakfast provisions are based on fair usage, should it be deemed that if a Client is using any facilities excessively then an additional charge may be levied by Iconic Offices.
2.11
The Client may not use any Iconic Offices address for any purposes, which includes, but not limited to, postage, deliveries, marketing purposes, registered address. Any food deliveries arranged by the Client on the day of the booking should be managed and collected by the Client at the front door or reception.
2.12
All furniture must be in its original position as set out by the Licensor, the Client is not permitted to move any furniture within the booked office space or any furniture in the building without consent from the Licensor. If the Client is in breach of this requirement a restoration fee will apply.
2.13
Access to the Day Office: Iconic employees may need to enter the Client’s Day Office and may do so at any time. However, unless there is an emergency, Iconic will attempt to notify the Client verbally or electronically in advance when Iconic need access to carry out viewings, testing, repair or other works other than routine inspection, cleaning and maintenance.
ICONIC CANCELLATION POLICY
3.1
In the unfortunate event that the Client cancels the Day Office booking, cancellation fees will be charged in accordance with this clause. Only written email cancellations sent to Iconic Offices will be accepted by email two full working days prior to the booking.
3.2
100% of the booking fee with be refunded for any cancellations received before two (2) full working days of the Client’s booking. The refund will be processed to the same method of payment used to make the booking. Any refunds made to the Client will be in the currency in which the Client made payment.
3.3
50% of the booking fee with be refunded for any cancellations received one (1) full working day before the Client’s booking. The refund will be processed to the same method of payment used to make the booking. Any refunds made to the Client will be in the currency in which the Client made payment.
3.4
Any cancellations received within one (1) full calendar working day of the Client’s booking will be subject to a 100% cancellation charge.
4
Moving a booking to a rescheduled time or alternative Iconic Offices location is classed as a cancellation, and a rescheduled booking will be subject to the management’s discretion.
5.1
Iconic Offices reserves the right to cancel a booking at any time without recompense if the Client fails to fulfil any of their obligations under this contract.
5.2
Iconic Offices also reserve the right to cancel a booking at any time without recompense in the following circumstances; where it has reason to believe the booking might be prejudicial to the reputation of the venue, or should any guests attending the event behave in any way considered to be detrimental, offensive or contrary to normal expected standards of behaviour.
6.1
Price increases or change to services, and conditions of hire may occur during the period from when the Client makes the booking to the date of the event(s). If this happens, and those changes apply to the Client’s booking and Iconic Offices will advise the Client beforehand.
6.2
Iconic Offices may change/modify the terms and conditions of use from time to time, at our discretion, with or without prior intimation to the Client and such modification shall be effective upon its posting on the Iconic Offices website. The Client agrees to be bound by any modification when the Client enters the space, premises, co-working, and/or our services, or any part thereof, even after any such modification is posted on our website. It is therefore essential that the Client reviews these Terms regularly.
6.3
If the Day Office is no longer available at the booked location, Iconic Offices will attempt to find suitable alternative location to facilitate the Day Office. If Iconic Offices is unable to provide a suitable alternative, then this agreement will end, and the Client will be refunded the amount paid for the Day Office booking.
6.4
If the Client has booked parking with the Day Office: if parking is no longer available at the booked location, Iconic Offices will attempt to find suitable alternative Iconic Offices location to facilitate the parking booking. If Iconic Offices is unable to provide a suitable alternative, then the Client will be refunded the amount paid for the parking portion of the booking.
7
The Client is responsible for maintaining proper order, and observing fire, safety and security regulations. Fire doors must always be kept closed, and not wedged open under any circumstances. Corridors, extinguishers and fire doors must always be kept clear of obstructions.
8.1
Iconic Offices will not accept liability for any inconvenience, loss or damage caused by interruption in, or failure to provide services or facilities where such failure is due to circumstances beyond reasonable control, including but not limited to: war, strike, industrial dispute, Government regulations, flood, fire, external power failure, accident to premises or equipment, shortage of materials or labour.
8.2
Although all reasonable care will be taken, Iconic Offices cannot accept any responsibility for property lost or damaged prior to, during, or after the event, including not limited to 3rd party equipment brought in by the Client.
9.1
In consideration of the Client’s use of Our space, premises, coworking and services, and/or any part thereof, the Client represents that the Client is of legal age to form a binding contract and is not a person barred from receiving services under any law in force in the Republic of Ireland or other applicable jurisdiction.
9.2
The Client also agrees to provide true, accurate, current and complete information about themselves while registering to avail the Services. If the Client provides any information that is untrue, inaccurate, not current or incomplete, or Iconic Offices have reasonable grounds to suspect that such information is untrue, inaccurate, not current or incomplete, Iconic Offices reserve the right to refuse any and all current or future use of our space, premises, coworking and services at any time.
10
The Client shall not, store or operate on the premises, any computer (excepting a personal computer) or any other large business machine, reproduction equipment, heating equipment, stove, radio, stereo equipment or other mechanical amplification equipment, vending or coin operated machine, refrigerator, boiler or coffee equipment. Additionally, the Client must not conduct a mechanical business therein, do any cooking therein, or use or allow to be used in the building where the premise is located, oil burning fluids, gasoline, kerosene for heating, warning or lighting. No article deemed hazardous on account of fire or any explosives shall be brought into the premises. No offensive gases, odours or liquids shall be permitted. No firearms shall be permitted. The premises is intended to be used solely for Day Office use.
11
Canvassing, soliciting and peddling in the Building are prohibited and the Client shall not solicit other Clients for any business or other purpose without the prior written approval of Iconic.
12
Smoking or Vaping shall be strictly prohibited in all public areas, including conference and training rooms. No smoking or vaping shall be permitted at any time in any area of the premises (including open offices, day offices and coworking).
13
Data Protection: Iconic requests that the Client provides, as and when requested by Iconic, documentation and personnel information as Iconic may reasonably require enabling the provision of the services. The Client agrees that we may process, disclose or transfer (including outside the EEA – European Economic Area – to other countries that are part of our international network from time to time) any personal data we hold on or in relation to you provided that in doing so we take such steps as we consider reasonable to ensure that it is used only to fulfil our obligations under your agreement; for work assessment and fraud prevention; or to make available information about new or beneficial products and services offered by us and other organisations that we consider may be of interest to you. If the Client wishes to exercise this right and obtain disclosure of the Client’s personal data, the Client may contact Iconic at personaldata@iconic.com. If the Client objects to the processing of the Client’s data, the Client may not be able to benefit from the services.
ICONIC INTERNET POLICY
14.1
Content. The Client acknowledges that Iconic does not monitor the content of information transmitted through Iconic’ telecommunications lines or equipment, which includes, but is not limited to, Internet access, telephone, fax lines and data lines (“Telecommunications Lines”). The Client further acknowledges that Iconic is merely providing a conduit for Client’s Internet transmissions, similar to a telephone company, and that Iconic accepts no liability for the content of transmissions by the Client.
14.2
Restrictions. The Iconic Internet service may be used only for lawful purposes and shall not be used in connection with any criminal or civil violations of state, federal, or international laws, regulations, or other government requirements. Such violations include without limitation theft or infringement of copyrights, trademarks, trade secrets, or other types of intellectual property; fraud; forgery; theft or misappropriation of funds, credit cards, or personal information; violation of export control laws or regulations; libel or defamation; threats of physical harm or harassment; or any conduct that constitutes a criminal offence or gives rise to civil liability. The Client is responsible for maintaining the basic security and virus protection of the Client’s systems to prevent their use by others in a manner that violates the Service Agreement. The Client is responsible for taking corrective actions on vulnerable or exploited systems to prevent continued abuse.
Security Violations. The Client is prohibited from engaging in any violations of system or network security. The Iconic Internet service may not be used in connection with attempts – whether or not successful to violate the security of a network, service, or other system. Examples of prohibited activities include, without limitation, hacking, cracking into, monitoring, or using systems without authorization; scanning ports; conducting denial of service attacks; and distributing viruses or other harmful software. Iconic reserves the right to suspend the Internet access upon notification from a recognized Internet authority or ISP regarding such abuse. Iconic may disconnect the Client’s equipment and withhold services if Iconic considers that the Client’s hardware or software is, or has become, inappropriate for connection to Iconic’s network. The Client is responsible for the Client’s own virus protection on the Client’s systems and hardware.
INTRO
1
Payment must be received in full at the time of booking, however if the Client cancels the booking the Client will be eligible for a refund in accordance with our cancellation policy.
2.1
The Client may only have access to the designated workspace during the specific hours and date stated within the booking.
2.2
The Client agrees that this Agreement does not constitute a lease or sublease but is only a license to use the workspace and the Client shall not make any claim of tenancy in respect of the workspace and acknowledges that the use of the Day Pass is non-transferrable in nature.
2.3
The Client shall not have the right of possession or occupation of the premises and shall only have a limited right to use the premises for businesses purpose within the time limits as mentioned and subject to payment of fees.
2.4
The Client agrees to abide by any terms and policies set by Iconic Offices in respect of the Client’s use of the Desk Pass workspace or the premises in which the Desk is situated or of equipment provided by Iconic Offices.
2.5
The Client agrees to only use the Desk for the purposes for which it is intended and to leave it in the condition in which the Client found it.
2.6
Damage to any furniture or equipment will be charged to the Client.
2.7
Subletting of day passes is not permitted.
2.8
Printing and administrative services are available upon request at an additional fee.
2.9
All members and guests have the right to quiet enjoyment and any behaviour that breaches this will not be condoned. The Client will not defame, abuse, harass, stalk, threaten or otherwise violate the legal rights of others. It is understood that noise levels must be kept to a minimum is respect of other Iconic Offices coworking members and staff.
2.10
Kitchen Amenities / Beverage: allows the Client access to self-service coffee and tea and where available breakfast items. All beverage and breakfast provisions are based on fair usage, should it be deemed that if a Client is using any facilities excessively then an additional charge may be levied by Iconic Offices.
2.11
The Client may not use any Iconic Offices address for any purposes, which includes, but not limited to, postage, deliveries, marketing purposes, registered address. Any food deliveries arranged by the Client on the day of the booking should be managed and collected by the Client at the front door or reception.
2.12
The Client must produce a valid form of photo ID upon arrival on the day of the booking. At our discretion at any time seek further information and documentation from you to verify your identity.
-
Suitable Proof of Photographic Identification:
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Current Valid Signed Passport
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Current Valid Passport Card
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Current Valid Travel Document
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Current Valid EU/EEA Driving Licence– must contain photograph (Irish Provisional accepted)
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Current EU National Identity Card
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Please note the photo and expiry date must be clearly visible.
ICONIC CANCELLATION POLICY
3
In the unfortunate event that the Client cancels the Day Pass booking, cancellation fees will be charged in accordance with this clause. Only written email cancellations sent to Iconic Offices will be accepted by email two full working days prior to the booking.
Any cancellations received before two full working days of the Client’s booking will be refunded to the same method of payment used to make the booking. Any refunds made to the Client will be in the currency in which the Client made payment.
Any cancellations received within two full working days of the Client’s booking will be subject to a 100% cancellation charge.
4
Moving a booking to a rescheduled time or alternative Iconic Offices location is classed as a cancellation, and new booking and will be subject to the management’s discretion.
5.1
Iconic Offices reserves the right to cancel a booking at any time without recompense if the Client fails to fulfil any of their obligations under this contract.
5.2 Iconic Offices also reserve the right to cancel a booking at any time without recompense in the following circumstances; where it has reason to believe the booking might be prejudicial to the reputation of the venue, or should any guests attending the event behave in any way considered to be detrimental, offensive or contrary to normal expected standards of behaviour.
6.1
Price increases or change to services, and conditions of hire may occur during the period from when the Client makes the booking to the date of the event(s). If this happens, and those changes apply to the Client’s booking and Iconic Offices will advise the Client beforehand.
6.2
Iconic Offices may change/modify the terms and conditions of use from time to time, at our discretion, with or without prior intimation to the Client and such modification shall be effective upon its posting on the Iconic Offices website. The Client agrees to be bound by any modification when the Client enters the space, premises, co-working, and/or our services, or any part thereof, even after any such modification is posted on our website. It is therefore essential that the Client reviews these Terms regularly.
6.3
If the coworking Day Pass is no longer available at the booked location, Iconic Offices will attempt to find suitable alternative location to facilitate the coworking Day Pass. If Iconic Offices is unable to provide a suitable alternative, then this agreement will end, and the Client will be refunded the amount paid for the coworking Day Pass booking.
7
The Client is responsible for maintaining proper order, and observing fire, safety and security regulations. Fire doors must always be kept closed, and not wedged open under any circumstances. Corridors, extinguishers and fire doors must always be kept clear of obstructions.
8.1
Iconic Offices will not accept liability for any inconvenience, loss or damage caused by interruption in, or failure to provide services or facilities where such failure is due to circumstances beyond reasonable control, including but not limited to: war, strike, industrial dispute, Government regulations, flood, fire, external power failure, accident to premises or equipment, shortage of materials or labour.
8.2
Although all reasonable care will be taken, Iconic Offices cannot accept any responsibility for property lost or damaged prior to, during, or after the event, including not limited to 3rd party equipment brought in by the Client.
9.1
In consideration of the Client’s use of Our space, premises, coworking and services, and/or any part thereof, the Client represents that the Client is of legal age to form a binding contract and is not a person barred from receiving services under any law in force in the Republic of Ireland or other applicable jurisdiction.
9.2
The Client also agrees to provide true, accurate, current and complete information about themselves while registering to avail the Services. If the Client provides any information that is untrue, inaccurate, not current or incomplete, or Iconic Offices have reasonable grounds to suspect that such information is untrue, inaccurate, not current or incomplete, Iconic Offices reserve the right to refuse any and all current or future use of our space, premises, coworking and services at any time.
10
The Client shall not, store or operate on the premises, any computer (excepting a personal computer) or any other large business machine, reproduction equipment, heating equipment, stove, radio, stereo equipment or other mechanical amplification equipment, vending or coin operated machine, refrigerator, boiler or coffee equipment. Additionally, the Client must not conduct a mechanical business therein, do any cooking therein, or use or allow to be used in the building where the premise is located, oil burning fluids, gasoline, kerosene for heating, warning or lighting. No article deemed hazardous on account of fire or any explosives shall be brought into the premises. No offensive gases, odours or liquids shall be permitted. No firearms shall be permitted. The premises is intended to be used solely for coworking Day Pass use.
11
Canvassing, soliciting and peddling in the Building are prohibited and the Client shall not solicit other Clients for any business or other purpose without the prior written approval of Iconic.
12
Smoking or Vaping shall be strictly prohibited in all public areas, including conference and training rooms. No smoking or vaping shall be permitted at any time in any area of the premises (including open offices and coworking).
13
Data Protection: Iconic requests that the Client provides, as and when requested by Iconic, documentation and personnel information as Iconic may reasonably require enabling the provision of the services. The Client agrees that we may process, disclose or transfer (including outside the EEA – European Economic Area – to other countries that are part of our international network from time to time) any personal data we hold on or in relation to you provided that in doing so we take such steps as we consider reasonable to ensure that it is used only to fulfil our obligations under your agreement; for work assessment and fraud prevention; or to make available information about new or beneficial products and services offered by us and other organisations that we consider may be of interest to you. If the Client wishes to exercise this right and obtain disclosure of the Client’s personal data, the Client may contact Iconic at personaldata@iconic.com. If the Client objects to the processing of the Client’s data, the Client may not be able to benefit from the services.
ICONIC INTERNET POLICY
14.1
Content. The Client acknowledges that Iconic does not monitor the content of information transmitted through Iconic’ telecommunications lines or equipment, which includes, but is not limited to, Internet access, telephone, fax lines and data lines (“Telecommunications Lines”). The Client further acknowledges that Iconic is merely providing a conduit for Client’s Internet transmissions, similar to a telephone company, and that Iconic accepts no liability for the content of transmissions by the Client.
14.2
Restrictions. The Iconic Internet service may be used only for lawful purposes and shall not be used in connection with any criminal or civil violations of state, federal, or international laws, regulations, or other government requirements. Such violations include without limitation theft or infringement of copyrights, trademarks, trade secrets, or other types of intellectual property; fraud; forgery; theft or misappropriation of funds, credit cards, or personal information; violation of export control laws or regulations; libel or defamation; threats of physical harm or harassment; or any conduct that constitutes a criminal offence or gives rise to civil liability. The Client is responsible for maintaining the basic security and virus protection of the Client’s systems to prevent their use by others in a manner that violates the Service Agreement. The Client is responsible for taking corrective actions on vulnerable or exploited systems to prevent continued abuse.
Security Violations. The Client is prohibited from engaging in any violations of system or network security. The Iconic Internet service may not be used in connection with attempts – whether or not successful to violate the security of a network, service, or other system. Examples of prohibited activities include, without limitation, hacking, cracking into, monitoring, or using systems without authorization; scanning ports; conducting denial of service attacks; and distributing viruses or other harmful software. Iconic reserves the right to suspend the Internet access upon notification from a recognized Internet authority or ISP regarding such abuse. Iconic may disconnect the Client’s equipment and withhold services if Iconic considers that the Client’s hardware or software is, or has become, inappropriate for connection to Iconic’s network. The Client is responsible for the Client’s own virus protection on the Client’s systems and hardware.
INTRO
Meeting Room Terms & Conditions - Internal
1.
All meeting room bookings will be charged at the same time as your monthly invoice, unless otherwise requested.
2.
Iconic cancellation Policy
In the unfortunate event that you cancel the reservation, cancellation fees will be charged in accordance with this clause. Only written cancellations will be accepted.
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Any cancellation received with less than 48 hours’ notice (for the specified meeting rooms only) before the booking will be subject to a 100% cancellation charge of the value of the booking:
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The Grainhouse
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Tribe called Quest
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The Greenroom
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• All other meeting room bookings require a minimum of 24 hours' notice. Any cancellations received after this time, will be subject to a cancellation charge of 100% of value of the booking.
Cancellation fees will be charged at the same time as your monthly invoice, unless otherwise requested.
3.
Catering booked via Iconic Offices will be subject to a 100% cancellation charge if given less than 48 hours written notice.
Reducing a catering order is classified as a cancellation, and cancellation charges may apply.
Any additions made to a catering order on the day of the event is subject to availability and added to your next invoice.
4.
Moving a booking to a rescheduled time or alternative meeting/event space within Iconic Offices is classed as a cancellation, and cancellation charges may apply.
5.
Iconic Offices reserve the right to cancel a booking at any time without recompense if the Hirer fails to fulfil any of their obligations under this contract.
Iconic Offices also reserve the right to cancel a booking at any time without recompense in the following circumstances; where it has reason to believe the booking might be prejudicial to the reputation of the venue or should any guests attending the event behave in any way considered to be detrimental, offensive or contrary to normal expected standards of behaviour.
6.
Price increases or change to services, and conditions of hire may occur during the period from when you make your booking to the date of the event(s). If this happens, those changes may apply to your booking, and we will advise you beforehand.
7.
The Hirer is responsible for maintaining proper order, and observing fire, safety and security regulations. Fire doors must be kept closed at all times, and not wedged open under any circumstances. Corridors, extinguishers and fire doors must be kept clear of obstructions at all times.
8. Use of Meeting Space
You agree to abide by any terms and policies set by Iconic Offices in respect to the usage of the meeting/event space or the premises in which the meeting space is situated or of equipment provided by Iconic Offices. You agree to only use Iconic Offices meeting/event space(s) for the purposes of which it is intended and is to be left in the condition in which you found it.
You will be liable to Iconic Offices for any expenditure it is required to incur as a result of your leaving the meeting space or any equipment in disrepair or in an unreasonable state of cleanliness or for any other damage you or your Representatives cause whilst in the meeting space or in the premises in which the Meeting Space is situated.
Subletting of rooms is not permitted.
9.
The Client is responsible for maintaining proper order, and observing fire, safety and security regulations. Fire doors must be kept closed at all times, and not wedged open under any circumstances. Corridors, extinguishers and fire doors must be kept clear of obstructions at all times.
10.
All additional services such as printing, phone calls or any other admin charges are chargeable to the client and added to your next invoice.
11.
Iconic Offices will not accept liability for any inconvenience, loss or damage caused by interruption in, or failure to provide services or facilities where such failure is due to circumstances beyond reasonable control, including but not limited to: war, strike, industrial dispute, flood, fire, external power failure, accident to premises or equipment, shortage of materials or labour. Although all reasonable care will be taken, Iconic Offices cannot accept any responsibility for property lost or damaged prior to, during, or after the event, including not limited to 3rd party equipment brought in by the client
12.
There is an out of hours’ supplement fee of €50- €75 per hour in addition to the standard hourly fee if the clients booking occurs outside of their primary building.
Out of hours’ charges apply prior to 9am, after 5pm Monday – Friday, Public or Bank holidays & weekends.
Please note out of hours’ requests are subject to availability. Requests must be made at least 48 hours prior to the booking date.
13.
Filming, photoshoots along with any equipment are not permitted in any communal areas. This must be confined to the meeting room within the timeframe the hirer has booked unless agreed in advance with Iconic Offices.
14.
Iconic Offices operate a dog friendly policy for all clients excluding NSQ2.
Meeting Room Terms & Conditions - External
1.
Payment must be received in full at the time of booking, however if you cancel the booking, you will be eligible for a refund in accordance with our cancellation policy.
2.
Iconic Cancellation Policy
In the unfortunate event that you cancel the reservation, cancellation fees will be charged in accordance with this clause. Only written cancellations will be accepted.
-
Any cancellation received with less than 72 hours (for the specified meeting rooms only) before the booking will be subject to a 100% cancellation charge of the value of the booking:
-
The Grainhouse
-
Tribe called Quest
-
The Greenroom
-
• All other cancellations received less than 48 hours' notice of your booking will be subject to a cancellation charge of 100% of the entire value of the booking.
Any refunds made to you will be in the currency in which you made payment.
3.
Catering booked via Iconic Offices will be subject to a 100% cancellation charge if given less than 48 hours written notice.
Reducing a catering order is classified as a cancellation, and cancellation charges may apply.
Any additions made to a catering order on the day of the event is subject to availability and due for immediate payment on the day.
4.
Moving a booking to a rescheduled time or alternative meeting/event space within Iconic Offices is classed as a cancellation, and cancellation charges may apply.
5.
Iconic Offices reserve the right to cancel a booking at any time without recompense if the Hirer fails to fulfil any of their obligations under this contract.
Iconic Offices also reserve the right to cancel a booking at any time without recompense in the following circumstances; where it has reason to believe the booking might be prejudicial to the reputation of the venue or should any guests attending the event behave in any way considered to be detrimental, offensive, or contrary to normal expected standards of behaviour.
6.
Price increases or change to services, and conditions of hire may occur during the period from when you make your booking to the date of the event(s). If this happens, those changes may apply to your booking, and we will advise you beforehand.
7.
The Hirer is responsible for maintaining proper order, and observing fire, safety and security regulations. Fire doors must be kept closed at all times, and not wedged open under any circumstances. Corridors, extinguishers and fire doors must be kept clear of obstructions at all times.
8.
Use of Meeting Space
You agree to abide by any terms and policies set by Iconic Offices in respect of your use of the meeting space or the premises in which the meeting space is situated or of equipment provided by Iconic Offices.
You agree to only use meeting space for the purposes for which it is intended and to leave it in the condition in which you found it.
The Hirer will be liable to Iconic Offices for any expenditure it is required to incur as a result of leaving the meeting space or any equipment in disrepair or in an unreasonable state of cleanliness or for any other damage you or your Representatives caused whilst in the meeting space or in the premises in which the Meeting Space is situated.
Subletting of rooms is not permitted.
9.
Telephone calls and any additional services such as printing phone calls & any other admin charges etc are chargeable to the Hirer and invoiced on the day. Payment must be made with the community team where the meeting is taking place via credit/ debit card.
10.
Iconic Offices will not accept liability for any inconvenience, loss or damage caused by interruption in, or failure to provide services or facilities where such failure is due to circumstances beyond reasonable control, including but not limited to: war, strike, industrial dispute, flood, fire, external power failure, accident to premises or equipment, shortage of materials or labour. Although all reasonable care will be taken, Iconic Offices cannot accept any responsibility for property lost or damaged prior to, during, or after the event, including not limited to 3rd party equipment brought in by the Hirer.
11.
There is an out of hours’ supplement fee of €50- €75 per hour in addition to the standard hourly fee.
Out of hours’ charges apply prior to 9am, after 5pm Monday – Friday, Public or Bank holidays & weekends.
Please note out of hours’ requests are subject to availability. Requests must be made at least 48 hours prior to the booking date.
12.
Filming, photoshoots along with any equipment are not permitted in any communal areas. This must be confined to the meeting room within the timeframe the hirer has booked unless agreed in advance with Iconic Offices.
13.
Iconic Offices operate a dog friendly policy for all clients.
2. SERVICES
2.1
Office Services: Iconic Offices is to provide during normal opening hours or where permitted by the Building 24 x 7 access. The complimentary services provided are, daily cleaning of common areas, daily cleaning of office where the Building is deemed “fully serviced”, lighting, heating, electricity & reasonable public liability, “Meet and greet” reception services are provided in some locations and the reception in specific locations will be manned 9am to 5.30pm Monday to Friday except for Bank and National Holidays. If Iconic decides that a request for any service is excessive, it reserves the right to charge an additional fee determined at the time of request. Licensees can only utilise the address that is reflected in their current agreement and each Licensee is responsible for the collection of mail from the communal letterbox supplied by the Building unless the location has a fully manned reception, in which instance the reception team will hold post for
collection by Licensees at the front desk.
2.2
Iconic Offices IT: Iconic Offices does not make any representations as to the security of Iconic Offices’ network (or the internet)
or of any information that the Licensee places on it. The Licensee should adopt all prudent security measures it believes
are appropriate to its circumstances. Iconic Offices offers no guarantee whatsoever that a particular degree of availability will be attained in connection with the Licensee’s use of Iconic Offices’ network (or the internet). The Licensee’s sole and exclusive remedy shall be the remedy of such failure by Iconic Offices within a reasonable time after written notice. Iconic, via their appointed IT contractor, provide the preparation of each individual suite so that each company has: a) their own secure and private network (VLAN) b) access to both a shared building Wireless Private and Guest network c) shared Internet Connectivity with other companies in the building. If a Licensee has any requirement outside of these three items they should contact, or have their IT company contact, Iconic Offices’ appointed IT contractor to discuss the specific requirements. Additional charges may apply where specific or specialised IT work is required.
2.3
Providing the Services:
Access to the accommodation(s): Iconic Offices employees may need to enter the Licensee’s Office(s) and may do so at any time. However, unless there is an emergency or the Licensee has given notice to terminate, Iconic Offices will attempt to notify the Licensee(s) verbally or electronically in advance when Iconic needs access to carry out viewings (where the Licensee has given notice to terminate), testing, repair or works other than routine inspection, cleaning, and maintenance. Iconic Offices will also endeavor to respect reasonable security procedures to protect the confidentiality of the Licensee’s business.
3. ACCOMMODATION
3.1 Accommodation(s):
The Licensee must not alter any part of its accommodation and must take good care of all parts of the Building, its equipment, fixtures, fittings, and furnishings which the Licensee uses. The Licensee is liable for any damage caused by its employees, contractors, agents, or other persons invited to the premises by the Licensee.
3.2
Office furniture and office customisation: The Licensee must take good care of all parts of the Iconic Offices building, its equipment, fittings, and furnishings that they use. The Licensee must not alter any part of the accommodation without prior written consent by Iconic Offices. If the Licensee has introduced customization of the Licensee’s private office space, upon exiting the premises at the point of termination, the Licensee is to reinstate the premises to the original condition it was in prior to the building works commencing.
3.3
I.T. and Telecoms equipment: The Licensee must not install any cabling, IT or telecom connections without Iconic Office’ consent in writing, which Iconic may refuse at its absolute discretion. Iconic Offices will charge a separate fee should a Licensee wish to install an internet line separate to that provided by Iconic. This fee is €35 (thirty-five Euro) + VAT per person and should be considered a concession fee. As a condition to Iconic Offices’ consent, the Licensee must permit Iconic to oversee any installations (for example IT or electrical systems) and to verify that such installations do not interfere with the use of the Office(s) by other Licensees or Iconic Offices or any landlord of the building.
3.4
If the Building is no longer available: If Iconic is permanently unable to provide the services and Office(s) at the Building stated in this agreement, then this agreement will end, and the Licensee will only have to pay monthly license fees up to the date it ends and for the additional services the Licensee has used. Iconic Offices will attempt to find suitable alternative Office(s) for the Licensee at another Iconic Buildings only. If no alternative within the Iconic Offices portfolio is deemed suitable by either party, then Licensee is released from its obligations as stated and Iconic shall have no further obligation or responsibility to Licensee.
4. RENEWAL AND ENDING YOUR MEMBERSHIP
4.1
All notices must be in writing: Notices to the Licensee will be considered served if handed personally or emailed to the legal representative or authorised representative of the business who was the signatory to this agreement. Notices to Iconic Offices will be considered served if mailed by registered mail to Iconic Offices’ registered address or by email to one of its nominated Building Managers, Community Team Leads or to a Director of Iconic Offices.
4.2
Duration: This agreement lasts for the period stated herein and then will be extended automatically for successive periods equal to the
current term but no less than 3 (three) months until said Term is terminated by the Licensee or by Iconic Offices. All periods shall run to the last day of the
month in which they would otherwise expire. The fees on any renewal will be at the then prevailing market rate as notified by Iconic. Automatic renewal will occur should the Licensee fail to provide Iconic Offices 3 (three) full calendar months’ written notice.
Terminating the agreement
4.3
Bringing this agreement to an end: No later than three (3) months before the end of the Term as outlined on page 1 (one) of this agreement, notice must be given in writing either by Iconic Offices or the Licensee to the other Party notifying the other Party that they intend to terminate this agreement at the end date stated in it, or at the end of any extension or renewal period. If an automatic renewal has been applied the termination will be effective at the end of the term stipulated in the automatic renewal. However, if this agreement, extension, or renewal is for three months or less and either Iconic or the Licensee wishes to terminate it, the notice period is two months or (if two months or shorter) two weeks less than the period stated in this agreement. The Licensee will be released from their obligations under this License and allowed to terminate prior to the end date of this License subject to the Licensee paying Iconic the full agreement obligation for the unexpired term, together with all other outstanding invoices. Upon settlement of these terms, the service retainer will then subsequently be refunded to the Licensee within 30 days of payment.
4.4
Ending this agreement immediately: To the maximum extent permitted by applicable law, Iconic Offices may put an end to this agreement immediately by giving the Licensee notice and without need to follow any additional procedure if (a) the Licensee becomes insolvent, bankrupt, goes into liquidation or becomes unable to pay its debts as they fall due, or (b) the Licensee is in breach of one of its obligations which cannot be put right or which Iconic Offices have given the Licensee notice to put right and which the Licensee has failed to put right within fourteen (14) days of that notice, or (c) its conduct, and that of any party authorised and appointed and or invited by it or that of someone at the Building with its permission or invitation, is incompatible with ordinary office use . If Iconic Offices puts an end to this agreement for any of these reasons it does not put an end to any outstanding obligations, including additional services used and the monthly license fee for the remainder of the period for which this agreement would have lasted if Iconic Offices had not ended it.
4.5
When this agreement terminates, the Licensee shall vacate the Office(s) immediately, leaving the Office(s) in the same condition as it was when the Licensee entered the premises. Upon the licensee’s departure or if the Licensee, at its option, chooses to relocate to different rooms/workstations within the Building, Iconic will charge an Office Restoration Service fee to cover normal cleaning procedures and to return the Office(s) to its original state. The standard restoration fee is €20 (twenty Euro) + VAT per square meter. Iconic Offices reserves the right to charge additional reasonable fees for any repairs needed above and beyond normal wear and tear. If the Licensee leaves any property in the Building Iconic may dispose of it at the Licensee’s cost in any way Iconic Offices chooses without owing the Licensee any responsibility for it or any proceeds of sale. When a Licensee vacates its Office(s) the Licensee must establish a mail redirection service with An Post for a minimum of 3 (three) months. If the Licensee continues to receive mail at the Buildings address after this agreement has ended, Iconic Offices will not be responsible for any loss, claim or liability incurred because of the Licensee’s failure to redirect their mail. All correspondence received post a Licensee moving out will be disposed of within 24 (twenty-four) hours of it being received at the Building.
4.6
Keys, access fobs and passes: On or before the expiry of this agreement the Licensee must return to Iconic all keys and other means of access to the office and the building. Whenever any key(s) or other means of access is lost the Licensee is to report such loss forthwith to Iconic Offices and incur the cost to replace such key(s) or other means of access as well as the cost of replacing any lock/keys changed by Iconic for other tenants.
5. OBLIGATIONS AND LICENSE CONDUCT
5.1
Furnished office accommodation(s): Iconic Offices is to provide the number of serviced and furnished Office(s) for which the Licensee has agreed to pay in the Building as stated in this agreement. This agreement lists the Office(s) Iconic Offices has initially allocated for the Licensee’s use. Occasionally Iconic may need to allocate different accommodation(s), but these Office(s) will be reasonably equivalent in quality and size and Iconic will notify the Licensee with respect to such different Office(s) at least 30 (thirty) days in advance.
5.2
Insurance: It is the Licensee’s responsibility to arrange insurance for its own property which it brings into the Building and for its own liability to its employees and to third parties. Iconic strongly recommends that the Licensee put such insurance in place. For the avoidance of doubt, the Licensee is advised to possess contents insurance and public liability.
5.2
Security: Where Iconic Buildings are unmanned, they rely 100% on its occupants to securely lock the premises upon exiting the Building. It is the sole responsibility of the last person exiting the Licensee’s office space to securely turn off the lights and lock all windows and doors the Licensee has access to. In the case of an incident occurring failure to comply by the terms of this may result in liability being placed on the Licensee responsible.
6 USE
6.1
The Licensee must only use the Office(s) for office purposes. Office use of a “retail” or “medical” nature, involving frequent visits by members of the public, is not permitted unless permission is given in writing by Iconic. Residing overnight in the premises is also not permitted.
6.2
The Licensee must not carry out a business that competes with Iconic Offices provision of serviced offices or its ancillary services.
6.3
The Licensee’s name and address: The Licensee may only carry out its business in its registered name stipulated in this agreement or a trading name disclosed to the Licensor in writing.
6.4
Use of the Building Address: The Licensee may use the Building address as its business address. Any other uses are prohibited without Iconic Offices prior written consent. For the avoidance of doubt, the Licensee may not register its business at an Iconic Offices Building unless agreed upon in writing by the Licensor.
7 COMPLIANCE
7.1
Comply with the law: The Licensee must comply with all relevant laws and regulations in the conduct of its business. The Licensee must do nothing illegal in connection with its use of the Building. The Licensee must not do anything that may interfere with the use of the Building by Iconic Offices or by others, cause any nuisance or annoyance, increase the insurance premiums Iconic Offices must pay, or cause loss or damage to Iconic Offices (including damage to reputation) or to the owner of any interest in the building which the Licensee is using. The Licensee acknowledges that (a) the terms of the foregoing sentence are a material inducement in Iconic Offices execution of this agreement and (b) any violation by the Licensee of the foregoing sentence shall constitute a material default by the Licensee hereunder, entitling Iconic Offices to terminate this agreement, without further notice or procedure.
7.2
The Licensee acknowledges and accepts that its personal data may be transferred or made accessible to all entities of the Iconic Offices group, wherever located, for the purposes of providing the services herein.
8 ICONIC OFFICES LIABILITY
8.1
Availability at the start of this agreement: If for any reason Iconic Offices cannot provide the Office(s) stated in this agreement by the date when this agreement is due to start it has no liability to the Licensee for any loss or damages, but the Licensee may cancel this agreement without penalty. Iconic will not charge the Licensee the monthly licence fee for Office(s) the Licensee cannot use until it becomes available. Iconic may delay the start date of this agreement provided it provides to the Licensee alternative Office(s) that shall be at least of equivalent size to the Office(s) stated in this agreement.
8.2
The extent of Iconic Offices liability: To the maximum extent permitted by applicable law, Iconic Offices is not liable to the Licensee in respect of any loss or damage the Licensee suffers in connection with this agreement, with the services or with the Licensee’s Office(s) unless Iconic Offices has acted negligently in causing that loss or damage. Iconic Offices is not liable for any loss because of Iconic Offices’ failure to provide a service because of mechanical breakdown, strike, termination of Iconic Offices.. In no event shall Iconic Offices be liable for any loss or damage unless the Licensee provides Iconic Offices written notice and gives Iconic Offices a reasonable time to put it right. If Iconic Offices is liable for failing to provide the Licensee with any service under this agreement, then subject to the exclusions and limits set out immediately below Iconic Offices will pay any actual and reasonable expenses the Licensee has incurred in obtaining that service from an alternative source. If the Licensee believes Iconic Offices has failed to deliver a service consistent with these terms and conditions the Licensee shall provide Iconic Offices written notice of such failure and give Iconic Offices a reasonable period to put it right.
8.3
Exclusion of consequential losses, etc. Iconic offices will not in any circumstances have any liability for loss of business, loss of profits, loss of anticipated savings, loss of or damage to data, third party claims or any consequential loss unless iconic offices otherwise agree in writing. Iconic offices strongly advise the licencee to insure against all such potential loss, damage, expense, or liability.
9. FEES AND CHARGES
9.1
Taxes and miscellaneous charges: The Licensee agrees to pay the VAT applicable to each invoice submitted by Iconic Offices to the Licensee.
9.2
Service Retainer/ Security Payment: The Licensee shall pay to Iconic Offices no later than 2 (two) business days after the License is signed, the prepayment as specified in the agreement as security against all obligations entered into by the Licensee in this agreement. The Service Retainer / Security Payment is to be returned to the Licensee provided that the Licensee has complied with its obligations under this agreement, and subject to the deduction of an amount in respect of any outstanding invoices or deductions and will be refundable 30 (thirty) days after the end day of this agreement, or receipt of bank details for the return, whichever is later. Iconic Offices is not required under regulation to hold these funds on account, but this does not negate Iconic Offices from its responsibilities to return of same. Iconic Offices also may opt to offer a rent-free period prior to the expiry of this term or any subsequent terms in lieu of part or all the Service Retainer/security payment. Neither the giving of the Service Retainer / Security Payment nor any deduction from it by Iconic Offices shall relieve the Tenant from any of its obligations under this agreement or otherwise limit Iconic Offices’ right to recover against the Licensee for any breach of this agreement. Should the Service Retainer / Security Payment not be received by Iconic within 2 (two) working days of the signing of the agreement, Iconic Offices reserves the right to nullify this agreement.
9.3
Iconic Offices may require the Licensee to pay an increased Service Retainer/ Security Payment if outstanding fees exceed the Service Retainer/ Security Payment held and/or the Licensee frequently fails to pay Iconic Offices when due.
9.3.1
Iconic Offices may require the Licensee to pay an increase Service Retainer/ Security Payment if there has been an uplift in the monthly rental amount.
9.4
The Licensee will be charged an office set up fee per occupant. Fee amounts are stated in the House Rules and within the proposal documents which can be requested at any time.
9.5
Payment: The monthly office fee and any recurring services requested by the Licensee will be payable monthly and in advance. Unless otherwise agreed in writing these recurring services will be provided by Iconic Offices at the specified rates for the duration of this agreement (including renewal). Payment will be due on the or before the 25th of each month. Pay-as-you-use services (published rates may change from time to time) plus applicable taxes are invoiced in arrears and are payable the 25th of the month following the calendar month in which the additional services were provided. As the agreed price includes a discount of 3.5% for availing of the Direct Debit. Failure to sign up to the Direct Debit will mean that a surcharge will be applied to your next invoice.
9.6
In the event that the Licensee does not pay the total amount as stated on an invoice by the stipulated date Iconic Offices shall be entitled to: 1) On the 5th (fifth) day of the new month withdraw and stop partial or all services provided by Iconic Offices including, but not limited to internet, telephone, and electricity services.
2) On the 11th (eleventh) day of the new month enter the office and change the locks/keys without prior notice.
3) On the 14th (fourteenth) of the new month terminate the License agreement and claim all costs including legal fees associated with recovering all monies owed to Iconic Offices from the Licensee with immediate effect. 4) Subject to Data Protection Laws, the Licensor may register the Licensee with a credit rating agency if any debt of the Licensee to the Licensor remains unpaid for more than thirty (30) days.
9.7
Late payment Fee: If the Licensee has not paid their account in full of cleared funds by the due date, a late payment fee will be charged on the account. This fee will be €30.00 (thirty) Ex. VAT plus a 5% penalty on all overdue balances. If the Licensee disputes any part of an invoice the Licensee must pay the amount not in dispute by the due date or be subject to late fees. Iconic Offices also reserves the right to withhold services (including for the avoidance of doubt, denying the Licensee access to its accommodation(s) while there are any outstanding fees and/or interest or the Licensee is in breach of this agreement.
9.8
Insufficient Funds: The Licensee will pay a fee for any returned cheque or any other declined payments due to insufficient funds. This fee will be €30.00 (thirty) Ex. VAT.
9.9
Standard services: The monthly License fee and any recurring services requested by the Licensee are payable monthly in advance. Unless otherwise agreed in writing, these recurring services will be provided by Iconic at the specified rates for the duration of this Agreement (including any renewal). Increases or changes to service levels should be agreed in writing with the Community Manager with 1 (one) calendar months’ notice. Where a daily rate applies, the charge for any such month will be 30 (thirty) times the daily fee. For a period of less than a month the fee will be applied daily.
9.10
Pay-as-you-use and additional variable services: Fees for pay-as-you-use services, plus applicable taxes, in accordance with Iconic Offices’ published rates which may change from time to time, are invoiced in arrears and payable the month following the calendar month in which the additional services were provided.
9.11
Discounts, Promotions and Offers: If the Licensee benefited from a special discount, promotion or offer, Iconic Offices may discontinue that discount, promotion or offer without notice if the Licensee breaches these terms and conditions or becomes overdue on payment on 2 (two) or more occasions. On the renewal of an agreement these benefits will expire.
10 DATA PROTECTION
10.1
Each Party shall comply with the Data Protection Laws applicable to it in connection with this Agreement and shall not cause the other Party to breach any of its obligations under Data Protection Laws. The Parties agree that the Receiving Party will Process Personal Data as the Processor on behalf of the Disclosing Party which shall act as a Controller of such Personal Data in connection with this Agreement.
10.2
The Processor shall, or shall ensure that its sub-contractor shall:
10.3
Process the Personal Data only on behalf of the Controller, only for the purposes of performing its obligations under this Agreement, and only in accordance with instructions contained in this Agreement or instructions received in writing from the Controller from time to time. The Processor shall notify the Controller if, in its opinion, any instruction given by the Controller breaches Data Protection Laws or other applicable law.
10.4
Not otherwise modify, amend, or alter the contents of the Personal Data or disclose or permit the disclosure of any of the Personal Data to any third party (including without limitation the Data Subject) unless specifically authorised in writing by the Controller.
10.5
Only grant access to the Personal Data to persons who need to have access to it for the purposes of performing this Agreement.
10.6
Ensure that all persons with access to the Personal Data are subject to an obligation of confidentiality in respect of the Personal Data.
10.7
Considering the nature of the Processing and the information available to the Processor, assist the Controller in ensuring compliance with the Controller’s obligations under Data Protection Laws.
10.8
Implement and maintain appropriate technical and organisational measures to protect Personal Data against unauthorised or unlawful access; unauthorised or unlawful alteration, disclosure, destruction or damage; unauthorised or unlawful Processing and accidental loss, alteration, disclosure, destruction or damage.
10.89
Notify any loss, damage, or destruction of Personal Data (“Security Breach”) to the Controller as soon as reasonably practicable and in any event within 24 hours of becoming aware of a Security Breach and provide all reasonable assistance to the Controller in relation to the notification of such breach to the Data Protection Commission and any other applicable Supervisory Authority and any Data Subject.
10.10
Not engage another processor (a "Sub-Processor") to process the Personal Data on its behalf without specific written consent of the Controller, approving a named Sub-Processor, such consent always subject to the Processor binding any Sub-Processor by written agreement, imposing on the Sub-Processor obligations in relation to the Personal Data equivalent to those set out in this Agreement.
10.11
Notify the Controller (within seven days) if it receives:
10.12
A request from a Data Subject to have access to that person's Personal Data or to Rectify that person's Personal Data or to restrict Processing of that person’s Personal Data or port that person’s Personal Data.
10.13
A notice from a Data Subject objecting to the Processing of that person’s Personal Data or stating that that person is not to be subject to a decision based on automated Processing.
10.14
A complaint or request relating to the Controller's obligations under Data Protection Laws; or
10.15
Any other communication relating directly or indirectly to the processing of any Personal Data in connection with this Agreement.
10.16
Not act in relation to any communication it receives under Clause 10.2.10. unless compelled by law or a regulator, without the Controller's prior approval, and shall comply with any reasonable instructions the Controller gives in relation to such communication.
10.17
Cooperate with all reasonable requests of the Controller concerning any complaint or request made in respect of any Personal Data (including in relation to reporting, investigation, mitigation, and remediation of any Security Breach).
10.18
Immediately inform the Controller if, in its opinion, compliance with any instruction of the Controller under this Agreement would breach Data Protection Laws.
10.19
Not transfer Personal Data outside of the European Economic Area without the prior written consent of the Controller. The provisions in this Clause shall not apply if the transfer of Personal Data is to a country outside of the-European Economic Area that the European Commission has recognised as providing an adequate level of data protection; and on termination of this Agreement and otherwise at the Controller's request, delete or return to the Controller the Personal Data, and procure that any party to whom the Processor has disclosed the Personal Data does the same.
10.20
The Controller shall enter the Standard Contractual Clauses as set out with the relevant Processor for the purposes of any transfers of Personal Data by the Processor to a country outside of the European Economic Area. The provisions shall not apply if the transfer of Personal Data is to a country outside of the European Economic Area that the European Commission has recognised as providing an adequate level of data protection.
11 ASSIGNMENT
The Licensor may at any time assign, transfer, charge, or deal in any other manner with this Agreement or any of its rights under it including the Warranties, or sub-licence any or all its obligations under it. The Licensee shall not without the prior written consent of the Licensor assign, transfer, charge, or deal in any other manner with this Agreement or any of its rights under it or purport to do any of the same, nor sub-licence any or all its obligations under this Agreement.
12 SURVIVAL
Provisions of this Agreement which are either expressed to survive its termination or from their nature or context it is contemplated that they are to survive such termination, shall remain in full force and effect notwithstanding such termination.
13 NO PARTNERSHIP OR AGENCY
Nothing in this Agreement, and no action taken by the Parties pursuant to this Agreement, shall constitute, or be deemed to constitute, a partnership between the Parties, or shall constitute either Party as the agent, employee, or representative of the other.
14 VARIATION
No variation of or amendment to this Agreement shall bind either Party unless made in writing and signed by both Parties.
15 NON-APPLICATION OF CONTRA PROFERENTEM
If any ambiguity or question of intent or interpretation arises this Agreement shall be construed as if drafted jointly by the Parties and no presumption or burden of proof shall arise favouring or disfavouring any Party by virtue of the authorship of any of the terms of this Agreement.
16 WAIVERS
A delay in exercising or a failure to exercise a right or remedy under or in connection with this Agreement shall not constitute a waiver of, or prevent or restrict the future exercise of, that or any other right or remedy, nor will the single or partial exercise of, that or any other right or remedy prevent or restrict the further exercise of that or any other right or remedy. A waiver of any right, remedy, breach, or default will only be valid if it is in writing and signed by the Party giving it and only in circumstances and for the purpose for which it was given and will not constitute a waiver of any other right, remedy, breach, or default.
17 SEVERABILITY
All the terms and provisions of this Agreement are distinct and severable. If any term or provision of this Agreement is held to be unenforceable, illegal, or void, in whole or in part, under any enactment, rule of law, judgment or by any court, regulatory authority or other competent authority, that term or provision or part shall, to that extent, be deemed not to form part of this Agreement, but the enforceability, legality and validity of the remainder of this Agreement shall not be affected and will remain in full force and effect.
18 FORCE MAJEURE
Neither Party shall be in breach of this Agreement nor liable for delay in performing, or failure to perform, any of its obligations under this Agreement if such delay or failure result from events, circumstances or causes beyond its reasonable control. In such circumstances the affected Party shall be entitled to a reasonable extension of time for performing such obligations. If the period of delay or non-performance continues for four (4) weeks, the Party not affected may terminate this agreement by giving fourteen (14) days' written notice to the affected Party. Notwithstanding the provisions of this Clause 19 all fees due and payable to the Licensor shall continue to accrue and be payable by the Licensee.
Day Pass
Refer A Friend Programme
1.1
A coworking referral is on the basis of a minimum 12-month contract to a maximum of €250 reward in the form of One4all vouchers. The referral reward will be issued 30 days after the contract is provided, signed and membership paid for. Eligible referrals must be new business only, on Studio & Dedicated memberships, and do not apply to individuals or companies operating under the same registered entity.
1.2
A private office referral is on the basis of a minimum 6-month contract. The reward issued pertains to 10% of the licence agreement value (licence fee only, services not included) to a maximum of €1000 in the form of One4all vouchers. The referral reward will be issued 30 days after the contract is provided, signed and membership paid for. Eligible referrals must be new business only and do not apply to individuals or companies operating under the same registered entity, affiliate or subsidiary companies.
Light Memberships
The Client (herein referred to as Subscriber, or Corporate Member, or Licensee, or Flex Member)
Weston Office Solutions Ltd T/a Iconic Offices (herein referred to as Iconic or Iconic Offices, or Licensor, or Iconic)
1.
By accepting these terms and conditions, the Customer authorizes Iconic Offices to initiate Direct Debit collections from their designated bank account for the agreed-upon payment amounts on the specified due dates. Failure to do so will result in your membership to be denied.
2.
The membership fee will apply monthly and will be charged monthly via Direct Debit for a total term of 12 months.
3.
The membership fee is not prorated and is charged in arrears.
4.
Failure to make payment will result in membership being terminated with immediate effect and all future bookings will be cancelled.
5.
Two full calendar months notice period is required should the client wish to terminate the membership. If you terminate Gold or Silver Light Membership, you will be automatically downgraded to a Bronze Membership and the discount to any future bookings will not apply.
6.
Termination must be provided in writing via email to membership@iconicoffices.com. If you are a current coworking or Private Office member, please reach out to your community team.
7.
An administration fee will be applied should the client wish to amend the membership account users during the term of the membership.
8.
Should you exceed the 10 account users on Gold or Silver Light Memberships, an additional monthly fee will apply.
9.
Full cancellation terms on all bookings still apply, see above.